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Document scanning & digitizing services from DocuDriven
Paper File Management is
It takes expensive time to process and file paper records.
Today’s customers have higher expectations for response and data than paper records allow.
Valuable information stored on paper records is not readily available for use.
Access to paper records is either complicated or not available for remote and mobile users.
Management’s visibility to their business is buried in paper records.
It costs a lot of money to store paper records.
Compliance with paper records is incredibly harder compared to digitized records.
Having paper records limits your best disaster recovery program. Normally, you have no backup for paper records.
Of Going Digital
Decrease Direct Costs
You use less paper, toner, staples, paper clips, file folders, boxes, file cabinets, etc. You greatly reduce copy machine expenses and energy consumption. You get back expensive real estate in the office our out on the production floor.
Significantly quicker access to records with increased search options. You can automate record management workflow spending less time tracking down records through email and walking the office. Simpler record access comes with digitizing records with purpose.
Decreased Indirect Costs
Precious time spent on processing and locating paper records is dramatically reduced. One school district saved over 90% of their time processing requests for records when going from paper to digital.
You can access digitized records from anywhere there is an internet connection 24 hours a day. You greatly reduce the lost records and human error in your company. Visibility of important data is now available for upper management to use.
Increased Compliance and Security
Increased Disaster Recovery
You can have redundant electronic backups. Fire, flood, earthquakes, and other natural disaster’s will not have the damaging impact on your business like it could.
The above six benefits will increase your profits.
Of Going with DocuDriven
We use highly secure document transfer methods for providing you digitized documents.
We give you the best overall price and make it simple to understand.
We treat your documents as our own.
Great Customer Service
We come to you in Washington, Oregon, and Idaho to pick up your documents.
We are trusted by multiple industries, including schools, governments, medical facilities, and other businesses for handling all their document types. We focus on being a HIPAA compliant facility.
We meet or exceed our client’s expectations of providing quality digitized documents in a timely manner.
Full-Featured Digitization Functionality
We include everything from full-text search documents to color scanning.
All Inclusive Service
We can bring the boxes, create control documents, fill the boxes with records, and safely take them away. Your effort to digitize can be minimized.
Our high-level quality control ensures accuracy and readability in reproducing your documents.
We work as your partner to best solve your digitization needs and are adaptable to your requirements.
We are seasoned experts in document and data digitization methods and processes.
Statement of Work
We provide a Statement of Work for each engagement stating how we will successfully fulfill your objectives.
We work with you to create a flexible scanning schedule that fits your needs.
Each unit (box) is coded and prioritized. Documents are identified based on your instructions.
We remove documents from binders and other containers along with removing staples, paperclips, etc.
We record the various indexes defined by you on each document.
We strive for 100% satisfaction. We have multiple people scanning and validating the digitizing process.
Post Digitized Document Options
You decide if you want the documents back, securely destroyed (with a certificate of destruction) or stored in our secure storage facility for an extended period.
Frequently Asked Questions
I am not familiar how to convert from paper to digital. How do I know if I am doing it the best way for our company?
DocuDriven’s expertise is in helping people realize they have already done most of the preparation necessary. We leverage our expertise helping you organize your valuable thoughts and produce a ready-to-use conversion control document. Often this process takes less than 1 hour.
How can we load these digitized documents into our system?
DocuDriven’s expertise in integrating with hundreds of systems benefits you. We consult with you on how best to integrate your digital documents and provide support to accomplish that goal. This support includes how best to input them into your existing line of business system, or to put them into a new document management system.
What if we end up needing a document you are digitizing?
DocuDriven will scan documents we have for you within 24 hours or less, and securely send it to you, at no additional charge.
When should I start to digitize my records?
I don’t have the time to get my documents ready to be digitized.
How will this affect our audits?
Digital records should be a great benefit to you in your audits. Auditors will be able to complete an audit much faster than before. They will take less of your time too.
Can I trust my records to DocuDriven?
How good can my digitized documents look compared to my paper documents?
How far back should I go in digitizing my records?
Our first recommendation is to adhere to the retention policies of the types of documents you are digitizing. DocuDriven can consult with you so you can make the best decision on how far back, if at all, you want to digitize your records.